How to Get the Most Out of Logity

Quick Start

If you’re the “figure it out as I go” type, here’s the minimum to get tracking:

That’s it. You’re tracking time. Everything below helps you get way more out of it.

Setting Up Your Account

Your Business Profile

Before you send your first invoice, fill in your business details. Logity walks you through this when you create your first invoice, or do it anytime in Settings > Business Profile:

• Business name and address — appears on every invoice
• Email and website — your contact info for clients
• Logo — upload yours for professional-looking invoices (compact, standard, or prominent sizing)

Sign-In and Security

Logity supports email/password, Google, and Apple Sign-In. Once you’re in:

• Turn on Face ID / Touch ID (Settings > Security) — keeps your data private and opens the app instantly
• Enable biometric app lock if you share your phone — your rates and earnings stay hidden

Clients: Your Starting Point

Everything in Logity revolves around clients.

Adding Clients

Tap + on the Clients tab. At minimum, you need a name and a default hourly rate. You can also add:

• Color for easy visual identification
• Contact info — name, email, phone, role (multiple contacts per client)
• Notes — anything you want to remember
• Photo or logo for their avatar

Client Limits

Archiving vs. Deleting

Finished a project? Archive the client instead of deleting. Archiving hides them from your active list but keeps all your time entries, expenses, and invoices intact. Reactivate anytime.

Time Tracking

The Live Timer

Tap the big green button at the bottom of the screen. It runs in the background, shows up on your lock screen and Dynamic Island, and persists even if you close the app.

• Pause anytime (indicator turns orange)
• Stop when done — entry saves automatically
• Tap the green banner above the tab bar to see timer details

Manual Entry

For time you forgot to track or want to log after the fact:

• Tap + on the Time Entries tab
• Enter hours in decimal format (2.5 = two and a half hours)
• Pick date, client, project, add a description
• Mark as billable or non-billable

Quick Restart

One of my favorites. Your last 10 time entries show up as Quick Restart options. Working on the same thing as yesterday? One tap and the timer starts with the same client, project, and description pre-filled.

Editing Entries

• Edit any field: client, project, date, hours, description, service
• Adjust time with quick presets: +15 min, +30 min, +1 hr, +2 hrs
• Toggle billable/non-billable anytime

Projects

Projects live under clients and help you organize different engagements. Three types, each for a different billing model:

Budget Alerts

Set a budget (hours or dollars) on any project. Logity alerts you at 80% and 100% so you never blow past a budget without knowing.

Other Project Features

• Status tracking: Active, On Hold, Completed, Archived
• Project notes with voice dictation (tap the mic)
• Project links — attach URLs to requirements, designs, etc.
• Duplicate a project to copy its structure without time entries

Rates and Services

Default Client Rate

Every client has a default hourly rate. When you log time without selecting a service, this rate applies.

Global Service Library

Create a library of services you offer — “Web Design” at $85/hr, “Consulting” at $120/hr. Reusable across all clients.

Logity includes suggested categories: Creative, Web & Digital, Mobile, Technical, Marketing, Consulting, and Project Management.

Client-Specific Rate OverridesPro

Override your global rate for specific clients. Standard design rate is $85/hr but $100/hr for your biggest client? Set it once, Logity uses the right rate automatically.

Invoicing

Logity makes invoicing fast so you spend less time billing and more time earning.

Creating an Invoice

Two paths:

1. Quick Invoice: From a client’s page, tap “Create Invoice” to pull in all unbilled time and expenses
2. Custom Selection: Cherry-pick exactly which entries and expenses to include

Invoice Templates

What You Can Customize

• Tax rate per invoice
• Payment terms (e.g., “Net 30” or “Due upon receipt”)
• Notes and thank you message
• Line items: add, remove, or consolidate similar entries
• Late fees: optional percentage-based fee for overdue invoices

Sending Invoices

• Email: HTML email with PDF attachment
• Share link: Public URL (no login required for your client)
• Auto-CC: Set an email address to CC on every invoice

Invoice Lifecycle

Invoices can also be Voided — entries unlock for re-invoicing.

Overdue Reminders

Logity can automatically send reminders when an invoice passes its due date. No more awkward “just checking in” emails.

Stripe: Accept Online Payments

Optional but highly recommended. Connecting Stripe lets your clients pay invoices with a click.

Setting Up Stripe

1. Go to Settings > Online Payments
2. Tap Connect with Stripe
3. Complete the Stripe OAuth flow (about 2 minutes)
4. You’re connected

Payment Methods

• Credit/debit cards (enabled by default)
• ACH bank transfers (optional — far cheaper; see below)

Understanding the Fees

There are two separate fees, and they’re easy to mix up:

By default, you absorb both fees and your client sees a clean invoice total — no added charges, the way clients expect. The built-in fee calculator in Settings > Online Payments shows exactly what you’ll receive on any amount.

Tip: turn on ACH bank transfers to get paid electronically for about $5 on a $1,000 invoice instead of ~$30 on a card — same convenience, a fraction of the cost. Cards stay available for clients who prefer them.

How Clients Pay

Invoices include a Pay Now button. Client clicks it, enters card or bank info on Stripe’s secure checkout, and you get paid. You’ll receive a push notification when payment comes through.

Expenses

Don’t let billable expenses slip through the cracks.

Logging Expenses

• Amount, date, and category are the basics
• Attach a receipt photo — uploads securely
• Mark as billable or non-billable — billable expenses appear when creating invoices
• Assign to a client and/or project for organized tracking

Default Categories

Materials, Software, Travel, Mileage, Meals, Equipment, Shipping, Subscriptions, and Other. You can also create custom categories with their own icons.

Including Expenses on Invoices

When creating an invoice, Logity shows all unbilled expenses for that client. Select the ones you want, and they appear as line items alongside your time entries.

Reminders

This feature saves freelancers the most money. Unlogged time is unbilled time.

Morning Check-In

A daily notification at your chosen time. A gentle nudge to start your day with time tracking in mind.

Daily Logging Reminder

If you haven’t logged any time by a certain hour, Logity reminds you. Configurable to fit your schedule.

Custom RemindersPro

• Every day, weekdays only, weekends only, or custom days
• Multiple reminders per day if you need them
• Enable/disable individual reminders without deleting them

Notification Actions

When a reminder pops up:

• Tap “Log Time” to jump straight to manual entry
• Tap “Start Timer” to kick off a live timer
• Snooze for 15, 30, or 60 minutes

Vacation Mode

Going on holiday? Turn on Vacation Mode to pause all reminders temporarily. No guilt-inducing notifications on the beach.

Sharing and Collaboration

Working with a team or subcontractors? Collaborate without giving up control.

How Sharing Works

Invite collaborators by email. They get a link to join, and once they accept, they can log time under your clients.

Two Sharing Scopes

Granular Permissions

• View rates — can they see what you charge?
• Create projects — can they add new projects?
• Edit team entries — can they modify others’ time?
• Log expenses — can they create expenses?
• Custom rate — set a different rate for what you pay them

Collaborator Seats

Seats are $4.99/month or $36/year per seat (~40% savings on annual — yearly is the better deal). Buy in batches of 1, 3, 5, or 10.

Reports and Analytics

Knowing where your time goes is just as important as tracking it.

Dashboard

• Today’s hours and earnings at a glance
• Period summaries — week, month, year, or custom ranges
• Earnings and time charts — bar charts with daily breakdowns
• Top clients by hours — who’s getting most of your time?
• Top projects with budget progress bars
• Available to invoice — unbilled time with a quick “create invoice” button
• Team activity — see what collaborators logged

Chart Details

Long-press any bar in the charts to see a client breakdown for that day.

Hidden Earnings Mode

Sharing your screen? Toggle Hide Earnings in preferences. All dollar amounts disappear.

Exporting Your Data

Report Exports

Filter by date range, client, project, and entry type.

Full Data Export

Go to Settings > Export My Data to download everything as a ZIP: clients, time entries, expenses, projects, invoices, and business info in JSON and CSV. Your data is yours.

Free vs. Pro

Free is genuinely useful — track time, create invoices, accept Stripe payments, manage up to 3 clients. It’s not a crippled trial. Pro is for when your business grows and you need more power.

Pricing

Choosing What Works Best for You

Logity adapts to different freelance styles. Here’s what I’d recommend:

Tips and Tricks

A few things I wish someone had told me when I started freelancing:

1. Log time the same day. Even 5 minutes at the end of the day is better than reconstructing a week from memory. Set a daily reminder.
2. Use descriptions. “2 hours of work” is forgettable. “Redesigned checkout flow per client feedback from Monday call” is billable and defensible.
3. Invoice regularly. Don’t let unbilled time pile up. Weekly or bi-weekly invoicing keeps cash flow healthy.
4. Track non-billable time too. Admin, emails, meetings — mark them as non-billable. You’ll be shocked how much time goes to things you’re not charging for.
5. Use projects for budget visibility. Even if billing hourly, a budget helps you and your client stay aligned on scope.
6. Archive, don’t delete. Finished clients and projects still have valuable data for year-end reporting and tax prep.
7. Connect Stripe early. A “Pay Now” button beats “please wire to this account” every time.
8. Set up Face ID. Takes 10 seconds and means no one can see your rates if they pick up your phone.

One Last Thing

Logity exists because I believe freelancers deserve tools that are simple, honest, and actually help you get paid. No bloated enterprise features. No dark patterns. Just clean time tracking and invoicing that works.

If you have ideas for how to make it better, I’m all ears — hit that “Request Feature” button in the app, or get in touch.

Happy tracking,
Jonathan